For distributors and manufacturers

Purchase orders entered,
without retyping a thing.

For distributors and manufacturers with 50 to 1,000 people: departments that enter orders from emailed purchase orders, draft quotes and chase suppliers, alongside the business systems you already run.

Prefer to set it up yourself? Start free →

Sound familiar?

Where the back office gets stuck

Purchase orders arrive as PDFs

Your team reads each one and types it into the system by hand, and mistakes show up at shipping.

Quotes wait in the queue

Quote requests sit in a shared inbox while customers ask someone else.

Nobody wants to replace the system

Your business system works. The admin team around it keeps growing instead.

Workflows

The admin around your business system

These are the workflows distributors and manufacturers start with. Agents work through your system’s API, its database or its web portal.

  1. Order entry from email

    Purchase orders read from emails and PDF attachments, checked against your price lists, and entered into your system, with exceptions sent to your team.

    Your team approvesOrders outside the rules you set

  2. Quotes

    Quote requests logged, priced from your price lists and drafted for your team to send.

    Your team approvesEvery quote, before it goes out

  3. Supplier follow-ups

    Order confirmations, ship dates and missing documents chased, with replies filed against the order.

    Your team approvesMessages to suppliers, before they send

  4. Customer order updates

    Customers told where their order stands, from the systems that already know, with late orders flagged.

    Your team approvesMessages about delays

Who it is for

Built for the people who own the number

COOs

Orders entered the day they arrive, without adding to the admin team.

Disruption to our systems and staff?

It works alongside your business system and your team. Nothing is migrated, and anything unclear goes to a person instead of being guessed at.

CFOs

A lower cost per order, reviewed every month.

Savings that never reach the numbers?

The assessment records a baseline for the work before anything is built, and our team reviews the results against it with you every month.

Systems

Inside the stack you already have

Agents work in your accounts, on your own AI keys. Nothing is migrated.

OutlookGoogle WorkspaceMicrosoft TeamsSQL databasesWeb portalsSpreadsheetsQuickBooks Online+ any tool with an API

How it starts

From one call to a running department

  1. Assess

    We map the orders, quotes and follow-ups your back office handles, the hours it takes and the systems it touches, and pick where to start.

  2. Launch

    The first workflows go live in your tools, with approval steps set and a baseline recorded.

  3. Operate

    Our operators run it every day and review the results with you each month, or we hand you the keys.

See how it works →

Questions

What back-office teams ask us

Do we have to replace our ERP?

No. If it has an API, a database or a web portal, agents work with it as it is: through the API, by reading the database (read-only unless you allow changes) or through the portal the way a person would.

What happens when a purchase order is unclear?

It goes to your team instead of being guessed at. Anything outside the rules you set waits for a person, and every action is on record.

Does it replace our admin team?

No. It takes on the retyping and chasing, so your team spends its time on exceptions, customers and suppliers.

We can run it for you, or build it and hand you the keys. Compare the two paths →

Put AI to work in your business,
under your rules.

Start with a 30-minute call about the work your team repeats. We'll show you where agents could take it on.