Departments / Finance & admin

The back office,
kept up to date.

A Finance & admin department of AI agents handles the repetitive admin around billing and reporting, so nothing waits on someone finding the time. Your team approves anything that moves money or goes to a customer.

Prefer to set it up yourself? Start free →

Where teams start

Common work it takes on

These are the workflows most teams start with. Every department is built around how your team works, so it can take on the finance & admin work you repeat today, not just what is listed here.

New subscriptions

New sign-ups and subscriptions picked up from Stripe, with the emails and records that follow.

Invoice follow-up

Overdue invoices found and follow-ups drafted for your approval.

Reconciliation prep

Payments and records lined up across your billing and accounting tools, with mismatches flagged for your team.

Reporting

Regular finance and admin reports built from the systems you already use.

Built around how your team works

Teams also hand their Finance & admin department work like:

Payment failure follow-upBill and receipt matchingExpense report checksMonth-end checklistsCash flow summariesBudget vs. actual reportsContract renewal remindersCustomer record updatesBoard and investor report prepSpreadsheet clean-up

If your team repeats it every week, it can become part of the department.

Outputs

What your team gets

  • New subscriptions handled the day they arrive
  • Invoice follow-ups drafted and waiting for approval
  • Mismatches flagged before month-end
  • Reports ready when you need them

Where your team approves

You decide what needs sign-off. A common start:

  • Anything that moves money
  • Emails to customers about payments
  • Changes to invoices, subscriptions or accounting records

Each agent is set to Requires approval, Notify only or Autonomous. How governance works →

Systems

Inside the tools you already use

Nothing is migrated. Agents work in your accounts, on your own AI keys. These are the common ones; agents also work through any API, MCP server, database or web portal.

StripeQuickBooks OnlineGmailOutlookGoogle WorkspaceSlack+ any tool with an API

Proof

Running today

  • Reporting Hub’s new-subscription emails are handled by its Finance & admin department on Harnyss.

Questions

About the Finance & admin department

Can it take on finance and admin work that isn’t listed here?

Yes. The work on this page is where most teams start. During the assessment we map the finance and admin work your team repeats and build the department around it, in the tools you already use.

Can it move money on its own?

Only with your approval. Anything that moves money or changes billing can require sign-off, set per agent, and every action is on record.

Which finance tools does it work with?

Stripe and QuickBooks Online are built in, alongside email and Google Workspace. Other tools connect through their API or an MCP server.

We can run it for you, or build it and hand you the keys. Compare the two paths →

Put AI to work in your business,
under your rules.

Start with a 30-minute call about the work your team repeats. We'll show you where agents could take it on.